Regulation Agency Letterhead: A DIY Answer for Your Workplace
In an period of mostly-paperless regulation places of work, making your individual regulation agency letterhead as a doc template will be an effective way to economize, time, and paper sources whereas nonetheless presenting knowledgeable look.
Whereas you will have to make use of a industrial printer for enterprise playing cards, you don’t essentially want a professionally-printed letterhead. If you have already got a brand, you don’t even want a professionally-designed letterhead; you’ll be able to simply DIY. That’s to not say it is best to at all times use the cheaper, DIY answer. Many regulation companies in our Lawyerist Insider and Lawyerist Lab communities acknowledge the significance of investing in high-quality regulation agency advertising and shopper communications, however relying in your apply, regulation agency letterhead could also be one space the place a DIY method is completely acceptable.
That is very true when you think about that almost all correspondence by no means will get printed and a whole lot of correspondence doesn’t exit on letterhead within the first place. This makes a DIY letterhead an more and more defensible alternative. Utilizing sources like Typography for Attorneys, a number of Microsoft Phrase suggestions, and maybe a little bit of well-placed graphic design assist, you’ll be able to design your individual letterhead.
Designing Your Personal Regulation Agency Letterhead
Listed below are step-by-step directions for designing your individual regulation agency letterhead in Microsoft Phrase, plus examples from Lawyerist readers who’ve carried out simply that.
I collected samples of DIY regulation agency letterhead within the Lab, and I obtained a bunch of responses. If you wish to see what is feasible by yourself, take a look at the submissions. Whereas there was a whole lot of range (and creativity) among the many contributions, a number of individuals confirmed their Phrase savvy through the use of headers.
Utilizing the First-Web page Header to Embed Letterhead Parts
If you wish to make a letterhead template that’s each straightforward to make use of and tough to by accident screw up, you’ll want to learn the way headers work in Microsoft Phrase. Embedding the entire title and tackle info within the prime of the doc itself works advantageous so long as everybody who makes use of the template is aware of what they’re doing. In my opinion, although, it’s higher to put that info out of hurt’s method.
When you’re beginning your letterhead template with a clean doc (my advice), the very first thing you’ll have to do is about up the doc in order that the primary web page has a definite header from all the next pages.
The best method to try this is double-click into the header space (or, you’ll be able to go to the Insert tab and select Header > Clean) after which, within the contextual tab that pops up (named “Header/Footer Instruments”), verify the field subsequent to Completely different First Web page. This, clearly, will make sure that solely the primary web page of your letter can have the agency title/brand, tackle, and many others. (or a minimum of the big model of them).
When you are on this contextual tab, you could wish to decide about how removed from the highest of the paper you need your letterhead info to start out showing. By default, headers are half inch from the highest fringe of the paper. Chances are you’ll wish to place your letterhead info somewhat increased, however for those who’re truly planning on printing letters out, it might be clever to verify to make sure your printer can truly deposit ink or toner that near the sting of the paper.
The fantastic thing about putting these components into the header is that they keep safely separate from the textual content of the letter. You may at all times return and alter one thing in your letterhead template by double-clicking into the header, however there’s no hazard of you by accident backspacing over your telephone quantity on the prime, for instance.
The way you place these components on the prime is solely as much as you. For instance, Mark J. Kolber positioned his letterhead components inside a desk within the header, which is a very sensible answer as a result of it allowed him to put the tackle and different components exactly:
When you’re extra snug with columns or right-tabs or another approach, nonetheless, that can work simply as properly.
What lots of people don’t notice, nonetheless, is that header components don’t at all times have to look on the prime. A number of of the sharpest-looking samples we noticed within the Lab printed the agency title and tackle info alongside the left-hand fringe of the paper.
You need to use a method involving embedding a textual content field contained in the header and specifying its vertical and horizontal placement in order that the letterhead info seems on the primary web page alongside the left-hand margin. The usage of the textual content field approach additionally permits for embedding a brand file.
Let’s take a second and deconstruct the best way to execute this method.
Need to learn to do that your self? Right here’s an illustration of the best way to embed, anchor, and elegance a textual content field for left-margin letterhead:
The regulation agency letterhead constructed within the video above actually has the identical left margins all through the doc, however as a result of the first-page textual content field is about as much as have textual content wrapped round it, the textual content reverts to common 1” margins on each left and proper on the second and subsequent pages:
Getting Logos to Print Sharply
Due to the way in which Microsoft Phrase compresses picture information, embedding logos requires somewhat additional work, particularly for those who plan on printing or exporting your regulation agency letterhead to Adobe Acrobat. You may instruct Phrase to not compress photos contained in a doc. While you end creating your Phrase letterhead template, go to the File tab and click on Choices. Underneath Superior, discover the part referred to as Picture Measurement and High quality and verify the field “Don’t compress photos in file” and ensure that “Set default goal output to:” is about to the utmost DPI within the drop-down.
If you wish to make this setting international (in different phrases, efficient for all paperwork) and you’re significantly tech-savvy and adventurous, you’ll be able to modify a setting within the Home windows Registry and by no means have to fret about this once more. After I say “tech-savvy and adventurous,” I’m not kidding. Messing round with the Home windows Registry isn’t for the faint of coronary heart, as a result of one slip-up can render your pc unusable. When you aren’t already snug with duties like this, it’s higher to get knowledgeable to do it for you.
Initially printed 2013-11-14. Revised 2015-06-14. Republished 2019-11-04.